MS- Word Toolbars


Standard Toolbar:

This toolbar contains buttons to allow you to perform the basic operations such as opening and closing a document, moving and printing data.


Function of commonly used buttons

  • · New: Creates a new blank document based on the default template
  • · Open: Opens or finds an existing file
  • · Save: Saves the active file with its current file name, location and file format
  • · Print: Prints the active file – for more print options go to the File menu and select Print
  • · Print preview : Shows how the document will look when you print it.
  • · Spelling & Grammer: Spelling, grammar and writing style checker
  • · Cut : Removes the selection from the document and places it on the clipboard
  • · Copy : Copies the selected item(s) to the clipboard
  • · Paste : Places the content of the clipboard at the insertion point
  • · Format painter : Copies the format from a selected object or text and applies to other objects
  • · Undo : Reverses the last command, use pull-down menu to undo several steps
  • · Redo : Reverses the action of the Undo button, use the pull-down menu to redo several steps
  • · Insert table: Insert a table into the document, or make a table of selected text
  • · Insert Excel worksheet: Inserts an Excel spreadsheet into the Word document
  • · Columns : Changes the number of columns in a document
  • · Drawing: Displays or hides the Drawing toolbar
  • · Zoom (100%): Enlarge or reduce the display of the active document



Formatting Toolbar:

The formatting Tool bar is the easiest way to change many attributes of a text.

Formatting Toolbar

  • · Style menu: Allows you to make your text Bold, Italic, underlined… depending on the style you choose.
  • · Font : Allows you to change the font by clicking on the drop-down arrow on the right of the font name box. You can view a list of fonts available, you can scroll down to view more fonts and select the font name you wish to use by clicking on its name.
  • · Font size : Allows you to change the font size by clicking inside the Font size box and entering a value or by clicking on the drop-down arrow on the right of the box to view a list of sizes available. Select then a size by clicking on it.

Note : A Font size of 11 or 12 is best for paragraphs of text.

  • · Bold, Italic, Underline : Each button respectively allows you to make your text appear as bold, italic or underlined.
  • · Alignment : Each button respectively allows you to make your text aligned to the left, center or right side of the page. You can also justify the text across the page using the justify button.
  • · Line spacing : Allows you to set the amount of space that word puts when go to a new line.
  • · Text orientation : Allows you to change the typing direction of your text, from left to right or right to left manner
  • · Numbering, Bullets : Allows you to make your text appear as a bullets list or as a numbering list.
  • · Increase / Decrease indent : Allows you to increase or decrease the indentation of yourparagraph in relation to the side of the page.
  • · Outside Border : Allows you to add a border around a text selection.
  • · Highlight color : Allows you to change the color behind a text selection.
  • · Font colour : Allows you to change the colour of the text.




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