Essential & Types of Control

 

Types

 

FORWARD CONTROLS:

THEY FOCUS ON OPERATIONS BEFORE THEY BEGIN.THEIR GOAL IS TO PREVENT ANTISIPATED PROBLEMS.eg. scheduled maintenance on auto mobiles and machinery. regular maintenance feed forward to prevent problems.

2. CONCURRENT CONTROLS:

APPLY TO PROCESS AS THEY ARE HAPPENING.CONCURRENT CONTROLS ENACT WHILE WORK IS BEING PERFORMED AND INCLUDE ANY TYPE OF STEERING OR GUIDING MECHANISM SUCH AS DIRECT SUPERVISION , AUTOMATED SYSTEMS.

3. FEEDBACK CONTROL:

THIS TYPE FOCUSSES ON THE RESULTS OF THE OPERATIONS .THEY GUIDE FUTURE PLANNING, INPUTS AND PROCESS DESIGNS.eg.timely ( weekly , monthly , quaterly , annual) reportes so that almost instataneous adjust ments can be made.

 

Essential  of good control  system

 

1. Suitability: The nature and need of the activity will help in determining a good system of control. Controls in a production department will be different form those used in marketing departments. Control for the production manager will be different from control for a supervisor.

2. Prompt reporting: If there are any deviations from the plans and standards, they must be reported promptly and immediately.

3. Forward-looking:
 A good control system should avoid the possibility of getting similar deviations in future. All potential deviations should be corrected.

4.
 Focus on strategic points: A good system of control not only points out the deviations or exceptions hut also pinpoints where they are vital or strategic.

5.
 Flexible: A good control system should remain workable even when the plans are changed or standards are altered.

6.
 Objective: To have effective control, there should be objective, precise and suitable standards. They should be definite and determinable.

7. Economical:
 The cost of installation and operation of a control system should be justified by its benefits.

8. Understandable:
 A control system should be clear and easily understandable to the people who will use it, so that control becomes easy, smooth and meaningful.

9.
 Remedial action: A good control system not only detects deviation but also suggests practical corrective action. Koontz and 0’ Donnell state that an adequate system of control should disclose where failures are occurring, who is responsible for them and what should be done about them

10.
 Human factor: A good control system should be worker-centred rather than work- centred. Accountability for major deviations and assistance for improvement should be organized. To conclude: Planning is the basis of control, action is essence, delegation is the key; and information is the guide.

 

 

 

 

 

 

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